Prior Period Lock is used to lock financial details to reduce fraudulent activities and reporting discrepancies.
A common reporting discrepancy presents when payments have been made to Providers, then someone changes treatment information. A Provider may then be over or underpaid and there is no way to know.
Prior Period Lock will allow changes - by selected people only - in a locked period, and will show in reports on the date of the change. Therefore, if treatment dated 22/05/2024 is modified on the 03/06/2024, when running a report that includes the 03/06/2024, the changes will show.
The most common times to lock financial data are:
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End of each day, after reconciliation, or
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After paying employees/contractors
Some examples of the Prior Period Lock feature are the inability (without security permission) to:
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Create an invoice as per treatment date if the treatment is in the locked period
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Delete an invoice if the invoice is already in the locked period
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Change the provider if the treatment/invoice is in the locked period
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Create receipts in the locked period
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Create bank slips in the locked period
Set Prior Period Lock Security Permissions
Lock Financial Data using Prior Period Lock
Period Period Lock Audit Trail Reports
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